Smartping attaches great importance to your right to privacy and the protection of your personal data. We want you to feel secure that when you deal with Smartping, your personal data are in good hands.
Smartping protects your personal data in accordance with applicable laws and our data privacy policies. In addition, Smartping maintains the appropriate technical and organizational measures to protect your personal data against unauthorized or unlawful processing and/or against accidental loss, alteration, disclosure or access, or accidental or unlawful destruction of or damage thereto.
All words and expressions used and not defined in this document but defined in the Act or the Rules shall have the meanings respectively assigned to them in the Act or the Rules.
You may use Smartpings website to access Information, learn about its products and services, read publications and check career opportunities etc. without providing any PI/SPDI. Smartping may collect and process PI/ SPDI provided by you in the following forms:
You will at all times have the option of not providing Smartping with PI/SPDI that Smartping seeks to collect. Even after you have provided Smartping with any PI/SPDI, you will have the option to access, modify, rectify or withdraw the consent given earlier by contacting Smartping at email@example.com or contact us on www.smartping.in. In such cases, Smartping will have the right to not provide or discontinue the provision of any service that is linked with such PI/SPDI.
Any information, if collected will be used in connection with the relevant purpose as communicated by Smartping to you via verbal or written method of any sort. The provider of information availing any Services from Smartping shall be deemed to have consented to Smartping for the use of such information as under this policy. Employees, suppliers, clients, prospects or consultants of Smartping shall be duly advised about the purpose for which any Information is being collected at the time of such collection. We will not use your personal data for purposes that are incompatible with the purposes of which you have been informed, unless it is required or authorized by law, or it is in your own vital interest (e.g. in case of a medical emergency) to do so.
Where PI/SPDI is required to be shared, arising out of any contractual obligation, Smartping shall part with such PI/SPDI only in accordance with your consent for the same. To the extent necessary to provide you the requested Services or to the extent required under applicable law, we may transfer personal data with individuals or following third parties in connection with a (potential) corporate or commercial transaction. Before we do so, we shall take the necessary steps to ensure that your personal data will be given adequate protection as required by relevant data privacy laws and Smartpings internal policies. Smartping may also transfer your personal data to any of its global affiliates/partners in furtherance of any visits to our Smartping locations:
Smartping strives to ensure the security, integrity and privacy of your PI/SPDI and adequacy of protection of your Information against unauthorized access, alteration, disclosure or destruction. Stringent security measures (physical, electronic and managerial) are in place to protect against the loss, misuse, and alteration of the PI/SPDI under our control. Smartpings servers are accessible only to authorized personnel and your Information is shared with employees and authorized personnel strictly on a 'need to know' basis. Smartping periodically assesses, audits and updates its information security protocols and policies to achieve the highest standards on a continuous and ongoing basis. You may review the Information you have provided to Smartping at any time. On your request, Smartping will ensure that any PI/SPDI notified to be inaccurate or deficient, shall be corrected or amended. However, Smartping shall not be responsible for the authenticity of the PI/ SPDI.
Every Smartping Employee/Relevant Individual, who deals with or comes into contact with Personal Data regardless of its origin, shall have a responsibility to comply with the applicable law concerning data privacy and specific privacy practices. The Employee/Relevant Individual should seek advice in the event of any ambiguity while dealing with Personal Data or in understanding this Policy. The Employee/Relevant Individual shall be diligent and extend caution while dealing with Personal Data of others, in the course of performance of his/her duties and shall also, at all times:
Failure to comply with the Policy and applicable laws may have serious consequences and can expose both Smartping and the Employee/Relevant Individual to damages, criminal fines and penalties. It is important to note that any non-compliance with this Policy is taken very seriously by Smartping and may lead to initiation of appropriate disciplinary actions including but not limited to Employee dismissal or Relevant Individual termination.
It is Smartpings policy to retain certain Personal Data of the relevant individuals when they cease to be employed/ engaged by Smartping. This Personal Data may be required for Smartpings legal and business purposes, including any residual activities relating to the employment/engagement, including for example, provision of references, processing of applications for re-employment/re-engagement, matters relating to retirement benefits (if applicable) and allowing Smartping to fulfil any of its contractual or statutory obligations.
We will retain your personal data only for as long as is necessary. We maintain specific records management and retention policies and procedures, so that personal data is deleted after a reasonable time according to the following retention criteria:
Once Smartping no longer requires the Personal Data, it is destroyed appropriately and securely or anonymized in accordance with the law. Services transactional data is retained for three years.
You are entitled (in the circumstances and under the conditions, and subject to the exceptions, set out in applicable law) to:
You may contact Smartping at firstname.lastname@example.org
Information stored for the purpose of employment/potential employment:
Last Name Middle NameFirst NameDOBPlace of BirthPresent residential addressPermanent residential addressMarital statusPerson to notify in case of emergencyPersonal Contact DetailsEmail IDDate of joining SmartpingFathers/ Husbands namePan Card numberPassport numberLast NamePassport – Date of issuePassport – Place of issuePassport – Date of expiry
Reference 1:Reporting ManagerReference 2: HRDetails of visits abroadPrevious Employer NameTotal Year(s) of experienceBlood groupSpouse NameDOB Of SpouseName of 1st Child DOBName of 2nd Child DOBMention your HobbiesGenderDriving LicenseNationalityAll Education attained till dateAll Professional Qualifications
Employment HistoryCompany NameAddressLine Managers Name DesignationLast Position / Designation HeldDates of EmploymentSummary of Responsibilities:Reason for Leaving:Last Remuneration Package in LocalStatus
Employment ParticularsHave you ever been a temporary, contractual, volunteer or an outsourced employee?Have you ever been deputed to work at a company while being on the roles of a different company?
Personal ParticularsHave you ever been refused entry to a foreign country?Have you ever been arrested or convicted in a court of law?Have you ever been declared bankrupt?Have you ever been suspended or dismissed by an employer?Do you have any relatives currently employed at the Firm?Have you ever been disqualified from acting as a Director?
ReferencesFull NameDesignation / Job Title Company NameContact NumberNature of RelationshipYears knownResumeSigned Employee intellectual agreementSigned Compliance FormsDOB proofBank DetailsSigned Employment Documents